DojoTally collects dues, tracks attendance, books trial classes and handles WhatsApp and Instagram for you. Less time behind the desk, more time on the mat with your students.
14 days free · no card · we help you migrate
A jiu jitsu academy in Puerto Madryn, Argentina, collects dues, takes attendance and books trial classes on these very screens. No hidden modules.
Works with what you already use
StripeMercadoPagoWhatsAppInstagramFacebook MessengerEmailBilling and payments
You didn't open an academy to chase payments. DojoTally generates the dues, flags the overdue ones, applies the late fee you set and reminds each student. You just see who paid.
Trial classes and agent
Whoever messages you on Instagram at 11 p.m. talks to your academy's agent: it checks your real schedule, offers the classes that fit and books the slot. Then they get a reminder, and if they don't show up, a message to reschedule.
Attendance
A tablet at the door. Each student checks in with their PIN and the screen tells them if they have overdue dues. You see attendance for every class and catch anyone who hasn't been around for weeks.
Retention
Most students never tell you they're quitting: they just stop coming. Because DojoTally knows who checks in every day, it spots who's missing and messages them from the academy's WhatsApp to ask how they're doing. You win them back before they cancel.
Numbers
How much you collected this month, what's still due, who owes and how many students you have on each plan. All on one screen, no spreadsheets.
Academy shop
Gis, rash guards, patches, belts or academy apparel. Any coach with permission records a sale in seconds, and the buyer doesn't need to be a student: a parent, a visitor or someone from another gym is saved with just a name and phone number.
Every management feature is included in every plan, the free one too. The AI agent depends on the plan.
How DojoTally works in each discipline: its ranks, its schedule and the questions people ask most.
It's not a bot that replies. It's an agent that works. And it never records a payment until you say yes.
A bot answers with canned lines. The DojoTally agent understands what people ask and takes action in your system: it checks balances, finds an open slot in your schedule, enrolls a new student. Send it "Madison paid $150" or a photo of the receipt: it prepares the payment, asks you, and only once you confirm is it recorded and the receipt sent to the student.
Our story
DojoTally started as BJJ Life's in-house system. Every feature exists because at some point we needed it: collecting dues without chasing anyone, knowing who came to class and not losing the people who ask on Instagram.
Now we're opening it up so other academies can stop fighting with spreadsheets.
Academies that use DojoTally
Testimonials
Since the agent came in, monthly dues just come in: it messages every student and I stopped chasing anyone. I used to scrape the rent together around the 14th or 15th; now I have it before the 10th. Everything's more organized and students stick around.
The biggest change was that we stopped chasing students to pay. The agent messages them directly and the month's money comes in much faster: rent is covered before the 10th. On top of that the academy is more organized and we keep people longer.
It depends on how many active students you have: there is a free plan for up to 10 students and paid plans from ARS 45,000US$39 a month. Every management feature is included in every plan, and the AI agent can be added from the Base plan. See all prices.
Yes. We help you migrate students, plans and balances, so you start with everything loaded. Migration is free if your current system lets you export your data or you keep it in a spreadsheet: see how the switch works.
No. The agent connects to your current WhatsApp Business account and your phone keeps working as usual.
Stripe and MercadoPago, connected to your own account: the money goes straight to you. You can also record cash and bank transfers by hand or by asking the agent.
It was born at a jiu jitsu academy, but it works for any martial arts or combat sports gym: judo, MMA, muay thai, karate, boxing, taekwondo and more.
Yes. In the shop you record the buyer with a name and phone number, without enrolling them, and they get the confirmation by WhatsApp.
You choose after how many days without training a student gets a message, or let it adapt to each student's plan. The message goes out once per absence from the academy's WhatsApp, with the text you write, and you can pause it for anyone who's injured or traveling.
Yes. Every student has their belt and stripes, visible on their profile and in their portal.
Yes. Each academy chooses its currency, time zone and language: the system is available in English, Spanish, Portuguese, French, Italian, German and Chinese. This website is in English, Spanish and Portuguese for now.
Want to put numbers on your academy? Try the free tools: money at risk from absences, lost dues and hours answering WhatsApp.